Why Tenant Police Verification is Important in Rental Agreements
Renting out property can be a lucrative deal, but it also comes with its share of risks. So, conducting a thorough tenant police verification is essential for nullifying these threats to ensure your property’s security and other residents.
The tenant verification process involves various checks which will help in developing a better understanding of its significance.
Understanding Tenant Police Verification
Property owners submit details of their tenants to the local police station for verification, this process is known as tenant police verification. Police then conduct a background check to verify the tenant’s identity, address, and any potential criminal records. This allows landlords to avoid potential property damage and protect society from facing any type of problem.
Importance of Tenant Police Verification
From a societal perspective, tenant verification is crucial for various reasons. You can find them in the below points:
- Safety and Security: It shields society from facing potential threats. This is why many states in India have made police verification for tenants mandatory.
- Dispute Resolution: In case of any dispute, a verified tenant history can be helpful for the society to resolve the issue.
- Peace of Mind: Knowing the background of a tenant can provide a sense of security in the minds of local residents.
Steps Involved in Traditional Tenant Police Verification
Tenant police verification conventionally was a time-consuming process that involved various stages. So, if you are a landlord, follow the below-mentioned steps to preserve your property’s value and safeguard society:
Step 1: Collect the Verification Form
Acquire the necessary police tenant verification form.
Step 2: Fill in Tenant Details
Accurately fill up the form by providing the tenant’s personal information such as name, address, occupation, contact details, etc.
Step 3: Attach Required Documents
Provide copies of the tenant’s identity proof to the police. For example, Aadhaar card, passport, driving license, utility bills, rent agreement, and passport-sized photographs.
Step 4: Submit the Form
Visit your local police station and submit the filled-up form along with the documents mentioned.
Step 5: Follow-up
The police will conduct the verification process and you will be notified of the results.
While this method is still prevalent in many areas, the increasing digitisation of police verification services has paved the way for more convenient options.
Benefits of Online Tenant Police Verification
With the latest tech advancements, tenant verification online has become a convenient and efficient alternative to traditional methods. Many states are offering online platforms for landlords to initiate the verification process because of the following benefits:
- Time-Saving: The online process is substantially faster than the traditional method.
- Convenience: You can initiate the verification from anywhere with just an internet connection.
- Transparency: The online portal provides us with real-time updates on the verification status.
- Security: Online platforms typically follow robust security measures to ensure personal data protection.
Steps Involved in Online Tenant Verification
Now that you know the societal benefits of online police verification for tenants, let us understand the steps involved in it:
Step 1: Visit the Online Portal
Visit the official local police department website or a designated government portal for tenant verification.
Step 2: Register Yourself
Create an account or log in to an existing account and click on tenant police verification.
Step 3: Fill in Tenant Details
Fill in information about the tenant, such as name, address, contact details, etc.
Step 4: Upload Documents
Submit scanned copies of the required documents as specified by the portal.
Step 5: Make Payment
A few portals may require a nominal fee for the verification process depending on your location.
Step 6: Submit the Application
Check and confirm the data before submitting.
Step 7: Track Verification Status
Use the portal to monitor the progress of the verification process.
Conclusion
Tenant police verification is an indispensable tool for landlords to protect their property and maintain a harmonious societal environment. You can significantly reduce risks associated with tenanting and safeguard the local community by properly understanding the process. The process has become more convenient and efficient than before with the increasing availability of online verification options. Owners can keep their property safe and preserve societal harmony.
Frequently Asked Questions
Is tenant police verification mandatory in India?
In some states, police verification is mandatory while in others, it is not. However, consider getting the verification process done to avoid any future complications.
How long does tenant police verification take?
The duration of tenant police verification varies depending on the jurisdiction and workload of the police department. Usually, it can take anywhere between 2 weeks and a month to get the final results.
What happens if the tenant police verification is negative?
If the police verification reveals adverse information about the tenant, the landlord has the right to deny tenancy. It is essential to trust your instincts and prioritise the safety of the property and other residents.
Can I do tenant verification myself without involving the police?
While you can conduct initial background checks on your own, involving the police for verification provides an official record. It is suggested to combine both self-verification and police verification for a comprehensive assessment.
What if the tenant refuses to undergo police verification?
If a tenant refuses to cooperate with the police verification process, consider it as an indication of potential problems. This could not just hamper the property but create problems for the society as well.