Overview:
Digital visitor management systems are app or web-based software solutions for admitting, monitoring and recording visitor movements in a residential complex. They prevent unauthorised entries, provide timely alerts, and ensure a satisfactory visitor experience. Get a digital VMS installed at your premises for these benefits.
Modern security systems are a necessity for apartment complexes, housing societies and gated communities. Traditional flat security systems struggle to keep up with the comings and goings of numerous visitors, including guests, domestic staff, vendors, couriers, and contractors, resulting in breaches in safety and security. If your apartment still uses pen-and-paper entry recording, it’s time to upgrade to a digital visitor management system.
Get the best digital visitor management solution from NoBrokerHood to ensure safety for your residential complex. With touchless check-ins, real-time tracking, and timely alerts, you can ensure that your residence is safe, secure, and welcoming.
What Is a Digital Visitor Management System?
A digital visitor management system (VMS) is a cloud or app-based software that helps the management validate, permit, and monitor visitor entries to an apartment or housing society. This technology offers a significant upgrade to traditional check-ins by enabling complete oversight of the whole registration process while providing a seamless visitor experience with a warm welcome.
One big advantage of a digital VMS is that it constantly tracks who is entering and leaving the residential premises without the need for a dedicated employee. This helps to prevent unauthorised entries without being inconvenient to genuine guests. More complex digital visitor registers capture information for visitor logs, which helps to improve compliance and prevent crimes.
NoBrokerHood’s digital visitor management system offers special features, including touchless check-ins, real-time tracking, and integration with security and HR systems.
Why Do Residences Need Digital Visitor Management Software?
Residential complexes are adopting digital VMS for a variety of benefits, such as enhanced security, integration with security systems and more. Here are some of the important reasons to install a digital visitor management solution:
- Keeps Trespassers at Bay: A digital VMS software allows the management to admit only trustworthy guests and vendors. By screening visitors and maintaining a whitelist and backlist of visitors, this modern system ensures the safety of the people and property within a residential complex.
- Streamlined Guest Registrations: The automated visitor registration process provides a smooth and convenient experience for visitors. The process is polished, professional, and seamless, allowing visitors to check in and out without having to wait for a staff member.
- Integration with Security Systems: Digital visitor management systems integrate very well with modern security systems. They can be customised to work with automated doors, CCTV cameras, and access control systems to create a fully automatic security system that does not require any manual intervention.
- Instant Updates for Hosts and Staff: A VMS provides timely updates for visitor arrivals and departures, keeping hosts and staff members prepared to receive them. It also automatically sends alerts for security breaches, incidents, and emergencies, ensuring everyone’s safety.
- Cost-effective Solution: Despite providing many exciting benefits, digital visitor registers cost less than traditional systems over time. They require minimal staff and maintenance, leading to savings on maintenance fees for residents.
How Does a Digital Visitor Management System Work?
Once a digital VMS solution like NoBrokerHood is installed in a residential building, it streamlines visitor check-ins and check-outs both at the front desk and backend. Residents and management staff can download the app and follow these steps to use it:
Step 1: Schedule a visit for a guest, who will receive an email notification.
Step 2: After they arrive, the guest registers at the security kiosk via their phone or tablet.
Step 3: Then, they enter a few required details, such as name and contact details, and go through biometric checks.
Step 4: After the background screening process, the guest checks in, and the app notifies the same to the host and management staff.
Step 5: A staff member greets the visitor and accompanies them to the host’s flat.
In this way, an electronic visitor management system ensures a warm welcome for your guests while ensuring safety and reducing communication time.
Features and Benefits of Digital Visitor Management Systems
NoBrokerHood’s advanced digital visitor management solution offers exciting features and benefits that make it a perfect choice for residential complexes. These include:
- Pre-registration for Guests: Pre-register your guests to enable touchless check-ins and make their experience memorable. You can use our app to send emails to anyone with venue and host details, helping them find your apartment.
- Digital Visitor Badges: Use the visitor management system to send digital badges and passes that can be stored on a smartphone. Our streamlined badge printing eliminates long wait times.
- Effective Background Screening: The VMS solution performs simple but effective background checks, ensuring that only authorised people can enter. It verifies IDs and screens visitors against whitelists and blacklists.
- Tracks Visitor Movements: Prevent outsiders from accessing off-limit areas with an automated digital visitor management system. It tracks and records entry times, exit times, and stay durations and sends overstay alerts to security guards.
- Staff Sign-in and Attendance: Besides tracking guests, the NoBrokerHood VMS tracks staff movements, including their entry time, exit time, and attendance. It removes the need for ID cards or PINs to record staff attendance.
- Customisation Options: You can customise entry forms, screening processes, workflows and ID requirements to fit the needs of your apartment or gated community.
Why Choose NoBrokerHood’s Digital Visitor Management System?
Our visitor, society, and accounting management system is a comprehensive apartment solution designed to make the lives of residents easier. The NoBrokerHood App offers a wide variety of services and features, including but not limited to visitor registration, staff management, accounting, parking management, and more.
Here are some of the benefits of accessing our VMS solution:
- World-class service
- Full range of apartment-related services
- Minimum cost with no maintenance
- Two-day installation
- Simple and Intuitive platform
Want access to these features? Enrol your society today to upgrade your residential complex!
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Frequently Asked Questions
1. What are the costs associated with a digital visitor management system?
The associated costs include charges for subscription and software support. There are no maintenance fees or charges for any expensive equipment.
2. What security features does the NoBrokerHood VMS offer?
Our digital visitor management software offers advanced security features like multifactor authentication, biometric scans, effective background screening, real-time monitoring, and instant alert systems.
3. How does a digital VMS ensure data privacy?
Our system stores all data safely with encryption and full compliance with data protection laws, including HIPAA, CCPA, and GDPR. The data is stored in a central repository with strict access rights preventing unauthorised access.
4. Is a visitor management system suitable for a large housing complex?
Our digital VMS is perfect for large housing complexes and gated communities, as it helps to effectively monitor check-ins and check-outs in high footfall areas.
5. How does a digital visitor management system help the security staff?
A digital VMS reduces the workload of security guards and makes their monitoring more effective. The security can keep a 24/7 lookout, get automated overstay and breach alerts, and contact residents directly via a mobile intercom.
